The association does not get created at turnover. It changes hands — with everything already attached to it.
✓ Condo: one-third of the board at 15% ownership
✓ HOA: one director at 50%, majority at 90%
✓ Developer delivers at its own expense
✓ Defect clocks: condos toll, HOAs do not

STEP 1
We meet your board
We start with a discovery session to understand your size, needs, and goals. We review past records, current systems, and any lingering messes you want cleaned up.
STEP 2
We Onboard Your Books
We don’t just plug in data. We get everything in sync. That means full reconciliations, setup of vendor and dues tracking, and a financial calendar tailored to your schedule.
STEP 3
We Deliver Every Month
You’ll get board-ready financials on a predictable rhythm, complete with reconciliation notes, variance summaries, and report context. No chasing. No guessing. Always accountable.
STEP 4
We Keep You Compliant
Deadlines, filings, vendor records, audit prep — we make sure your board stays ahead of what matters most. When tax time comes, it’s an easy process because we’ve kept the finances in order.
Developer transition management for Florida condominium and homeowners' associations
A handover has two halves and most published guidance covers only the second. By the time the turnover meeting is called, the useful decisions have already been made: whether anyone took the minority board seat, whether the conveyance count was independently tracked, whether defects were documented while they were still visible, whether anyone read the affiliate contracts.
Ledgerly runs the transition as a project with two phases. Before control passes, we track the conveyance math from county records rather than the developer's spreadsheet, exercise records rights on the board's behalf, and model what assessments actually cost once the developer's subsidy ends. After control passes, we work the statutory delivery list item by item with dates on the record, read the turnover audit against what the Division rule requires it to disclose, and get the compliance calendar built before the first budget cycle.
The six phases of a Florida turnover
1. Phase 0 — Developer control, before any owner seat
Owners have statutory records rights now. The developer-controlled board cannot waive or reduce reserves in a condominium, and during developer control assessments may not exceed 115% of the prior year without approval of a majority of all voting interests. Both are enforceable while you are still a minority.
2. Phase 1 — The minority seat
Condominiums: once non-developer owners hold 15% or more of the units, they elect at least one-third of the board. HOAs: once 50% of parcels in all phases are conveyed, members elect at least one director, with no waiting period. This is a director's seat, with a director's access.
3. Phase 2 — Approaching the majority trigger
Track the conveyance count independently. Understand the denominator. For condominiums, note that bulk transfers — including units taken through foreclosure or deed in lieu — count as conveyances unless accompanied by a written assignment of all developer rights and existing obligations.
4. Phase 3 — The election and the handover meeting
For condominiums, s. 718.301(2) requires the association to call the election within 75 days of the entitlement arising, with not less than 60 days' notice. If the association will not do it, any unit owner may give the notice. That self-help right is the most useful and least known remedy in the section.
5. Phase 4 — Delivery and the first 90 days
The statutory document list, the audit, the turnover inspection reports for condominiums, and the immediate administrative work: bank signatories, registered agent, domain and portal control, and a dated written demand that puts non-delivery on the record.
6. Phase 5 — The first year
Independent engineering and reserve review, the defect timing analysis, contract cancellation decisions, the first owner-controlled budget, and the compliance reset. Most of the money is decided here.
Before: what to do while the developer still controls the board
This is the half nobody writes about. Several of these options are gone once control passes.
- 1
Take the minority seat the moment you are entitled to it
Condominiums get one-third of the board at 15% non-developer ownership — on a five-member board that is two seats, not one. HOAs get one director at 50% of parcels. The seat carries a director's right to see contracts and records while the developer still controls everything else. Communities that skip it arrive at turnover blind.
- 2
Count the conveyances yourself, from county records
Do not accept the developer's number. For condominiums the denominator is "units that will be operated ultimately by the association," which in a multi-condominium association spans every condominium it will eventually operate. For HOAs it is parcels in all phases. Pull the declaration, the plat and every phase amendment, because that is where the denominator is defined.
- 3
Exercise records rights now
Owners have inspection rights during developer control. This is where the affiliate contracts, the insurance policies and the assessment history are found — while there is still time to do something about them.
- 4
Work out how the budget is actually being funded
A condominium developer is either paying assessments on unsold units, operating under the short excused period at s. 718.116(9)(a)1., or operating under a guarantee at (9)(a)2. and funding the deficit. Which one it is determines whether your assessments jump at turnover and by how much. This is the most predictable post-turnover shock and the most preventable surprise.
- 5
Check whether buyer capital contributions are paying operating expenses
Section 718.116(9)(b) prohibits it outright: no funds receivable from unit purchasers, including capital contributions or startup funds collected at closing, may be used to pay common expenses during a period when the developer is excused. Every dollar misapplied this way understates the developer's deficit obligation by a dollar. Flag it before the audit, not after.
- 6
Know your reserve position, and know it differs by chapter
A condominium developer-controlled board may not vote to waive or reduce reserves — s. 718.112(2)(f)2.f., in force since 2022. The two-fiscal-year developer waiver window that older materials describe no longer exists. An HOA developer, by contrast, may omit reserves entirely under s. 720.303(6)(i)1. and is not obligated to fund them. Condominium boards inherit an accrued balance; HOA boards frequently inherit zero.
- 7
Document defects while they are visible, with dates
Photographs, dates, locations. For a condominium the association's clocks have not started yet, but for an HOA they have been running since the certificate of occupancy and will not wait for you.
- 8
Line up candidates and a quorum before the notice goes out
An election that fails for want of a quorum hands the developer more time. Recruit before Phase 3, not during it.
After: the first 30 days, the first 90, and the first year
First 30 days
- Change bank signatories and remove developer personnel from every account.
- Update the registered agent and registered office with the Division of Corporations.
- Take control of the domain, website, owner portal and association email.
- Send a written, dated demand for the statutory delivery, itemised against s. 718.301(4)(a)–(s) or s. 720.307(4)(a)–(t), so that any non-delivery is on the record from day one.
- For condominiums, obtain the signed transfer receipt the Division rule requires the developer to produce.
- Bind or verify the association's insurance in the association's own name and confirm the board is properly named.
- Calendar the board member certification deadline for every newly elected director.
First 90 days
- Track the document delivery item by item. For condominiums, remember that only the financial records and audit get the 90 days; everything else was due at the meeting.
- Read the turnover audit against what the Division rule requires it to disclose, not just against the numbers presented. The line that matters is the net guarantee settlement figure.
- For condominiums, obtain both turnover inspection reports — s. 718.301(4)(p) for structural components and (q) for elevators, HVAC, pool, seawalls, pavement, drainage and irrigation. These are owed for every building regardless of height or age.
- Commission an independent engineering and reserve assessment ordered by the new board. Do not treat the developer's report as the last word on the building you now own.
- Get construction defect counsel engaged and run the timing analysis. This is a decision with a deadline attached, not a task to schedule.
- Inventory every contract and identify developer affiliates. Note the 18-month clock on purchase and lease obligations.
- Register the DBPR online account and confirm the association's Division filings are current.
First year
- Build the first budget from actual operating cost rather than the developer's number, and model the reserve contribution the association actually needs.
- For condominiums three habitable stories or higher, commission the structural integrity reserve study if the turnover report did not satisfy it.
- Make the contract cancellation decisions while the vote is still worth organizing.
- Pursue the guarantee settlement if the audit shows a balance owing from the developer.
- Stand up compliant records systems and website posting, and put a compliance calendar in place so the next set of deadlines is owned rather than discovered.
Go deeper on any stage
- How to calculate your turnover trigger — the conveyance math, the denominator problem, and why bulk transfers usually count.
- The turnover document delivery list — every item the developer owes, what is due at the meeting rather than in 90 days, and what to do when it does not arrive.
- The developer's turnover audit — what you are entitled to, what the Division rule requires it to disclose, and the nine things to test.
- Construction defect claims: the clocks — four years, seven years, and why condominium associations get a different starting line than HOAs.
- Cancelling developer-era contracts — the 75% vote with no deadline, the 18-month deadline that ratifies by default, and why HOAs have neither.
Frequently asked questions — developer turnover
When do owners get control?
It depends on which chapter governs you, and the two are structured very differently.
Condominiums, s. 718.301(1). Control passes on the first to occur of seven events: three years after 50% of the units that will ultimately be operated by the association have been conveyed; three months after 90% have been conveyed; when all such units are complete, some conveyed, and none of the others offered for sale in the ordinary course; when some have been conveyed and none of the others are being constructed or offered for sale in the ordinary course; when the developer files a bankruptcy petition; when a receiver is appointed and not discharged within 30 days; or under the seven-year backstop in paragraph (g).
HOAs, s. 720.307(1). Six events, and no time-based backstop at all: three months after 90% of the parcels in all phases have been conveyed to members other than the developer; another percentage or date if the governing documents set one to satisfy a mortgage-financing entity; developer abandonment; a Chapter 7 bankruptcy petition; loss of title through foreclosure or deed in lieu; or an undischarged receiver.
Two details worth pinning. The HOA bankruptcy trigger is Chapter 7 only — a Chapter 11 reorganization does not trigger HOA turnover, and published summaries flatten this constantly. And the abandonment trigger carries a rebuttable presumption: two years of unpaid assessments or guarantee amounts.
What is the seven-year backstop, and do HOAs have one?
Condominiums have one. HOAs do not.
Under s. 718.301(1)(g), control passes seven years after the earlier of the recording of the surveyor and mapper certificate under s. 718.104(4)(e), or the recording of an instrument transferring title to a unit that is not accompanied by a recorded assignment of developer rights. Note what it does not run from: the recordation of the declaration. That was the pre-2008 rule and it is still widely republished. For an association that will operate more than one condominium, the clock is keyed to the first condominium it operates, which is the anti-stalling feature.
Chapter 720 has nothing comparable. Every HOA trigger is event-conditioned. If a developer never conveys 90% of the parcels in all phases, never abandons, never files Chapter 7, never loses title and no receiver is appointed, statutory majority control is never compelled. That asymmetry is the single most important structural fact about HOA turnover.
What does the developer have to hand over, and when?
Condominiums: everything is due simultaneously with relinquishment of control. Only paragraph (c) — the financial records and the independent CPA audit — gets up to 90 days. The list at s. 718.301(4) runs from (a) to (s), nineteen paragraphs, and it is expressly non-exhaustive.
HOAs: all twenty items at s. 720.307(4)(a) through (t) get the 90 days, and the clock runs from when members become entitled to elect a majority, not from when an election actually happens.
In both chapters the delivery is at the developer's expense. For condominiums, the Division rule also requires the developer to obtain a signed receipt documenting the transfer, with both parties retaining it for seven years. That receipt is the most useful single document in any later dispute.
Do we get an audit?
Condominium associations, yes, always. Section 718.301(4)(c) requires financial statements audited by an independent CPA covering the period from incorporation of the association through turnover — or from the last audited period, if every fiscal year has been audited. Not the last year. Not the last three.
The statute also tells the accountant what to look for: examine cash disbursements and paid invoices to determine whether expenditures were for association purposes, and examine billings and cash receipts to determine that the developer was charged and paid the proper amounts of assessments.
HOAs: only if the association was incorporated after December 31, 2007. Section 720.307(4)(t) says so expressly. An HOA incorporated on or before that date gets the financial records under paragraph (i) but no audit mandate. This carve-out is dropped from almost every published summary.
Can we cancel the contracts the developer signed?
Condominiums, yes. HOAs, essentially no — and this is the widest gap between the two chapters.
Under s. 718.302(1), grants, reservations and contracts providing for operation, maintenance or management, entered into before owners assumed control, may be cancelled by 75% of the voting interests other than those owned by the developer. Developer-held interests come out of both the numerator and the denominator. There is no deadline on this right.
There is a separate and much shorter clock at s. 718.302(2). Any grant, reservation or contract requiring the association to purchase condominium property or lease it to another party is deemed ratified unless rejected by a majority of non-developer voting interests within 18 months after owners elect a board majority. That is the one true deadline in the section, and missing it is fatal.
Section 720.309, despite carrying the same section title, gives HOA members no cancellation right whatsoever. It imposes only a "fair and reasonable" standard, and only on contracts with a term greater than 10 years. The remedy is a judicial challenge, not a vote.
How long do we have to bring a construction defect claim?
This is the question with the most expensive wrong answer, and the two chapters again diverge.
The general rule at s. 95.11(3)(b) is four years to sue, with an absolute seven-year repose period, both running from the earliest of a temporary certificate of occupancy, a certificate of occupancy, a certificate of completion, or abandonment. SB 360 in 2023 shortened repose from ten years to seven, flipped the rule from latest-of to earliest-of, and deleted "actual possession" and "completion of the contract" from the list of trigger events.
For condominium and cooperative associations, s. 718.124 changes the starting line entirely. Both the limitations period and the statute of repose do not begin to run until unit owners elect a majority of the board. The words "and statute of repose" were added effective July 1, 2024.
Chapter 720 has no equivalent. An HOA whose developer held control for five years may have roughly two usable years of repose left, with no statutory relief. Get counsel on this early — repose is not subject to tolling, the discovery rule, or good cause.
Quick answers on Florida turnover
Does the developer keep a seat after turnover?
Yes, while it still holds units for sale in the ordinary course. Condominiums: at least 5% of units, or 2% in condominiums with more than 500 units. HOAs: 5% of parcels in all phases, with no size gradation. After relinquishing control, a condominium or HOA developer may vote its interests like any other member, except to reacquire control or select a board majority.
Do bulk sales and foreclosures count toward the percentage?
For condominiums, yes. The Division rule treats units sold or transferred in bulk — including through foreclosure or deed in lieu — as conveyances for turnover purposes unless the transfer is accompanied by a written assignment expressly transferring all developer rights and existing obligations to the transferee. Partial or informal assignments do not qualify.
What if the developer just refuses to hand things over?
For condominiums, s. 718.302(6) allows an action under the summary procedure in s. 51.011 to compel compliance with s. 718.301, and the prevailing party recovers reasonable attorney fees. The Division also has express jurisdiction over improper or failed turnover, with authority reaching cease and desist orders, appointment of a receiver, and civil penalties of up to $5,000 per violation, assessable on a per-day basis for a continuing violation. For HOAs there is no comparable summary remedy and no general Division jurisdiction — enforcement runs through s. 720.305(1), which does carry prevailing-party fees.
Is the developer responsible for what happened before turnover?
For condominiums the statute says so twice. Section 718.301(5) makes the developer responsible for the association's violations of Chapter 718 occurring before relinquishment, and s. 718.301(6) provides that actions taken by developer-designated directors are considered actions of the developer, for which it is responsible to the association and its members.
When do our new directors have to be certified?
Condominium directors must submit both a written certification and an educational certificate to the association secretary within one year before, or 90 days after, election or appointment. The certificate is valid for seven years, with at least one hour of continuing education annually thereafter. A director who fails to file on time is suspended from service on the board until they comply. The old option to sign an affidavit in lieu of the coursework was eliminated in 2024.
Can we raise assessments as much as we need to?
Procedurally there is a step. If a condominium board proposes a budget requiring assessments exceeding 115% of the prior year, it must simultaneously propose a substitute budget stripped of discretionary spending, at the same budget meeting, before adopting the annual budget. Owners consider both and may adopt the substitute by a majority of all voting interests. Required reserves, insurance premiums and certain non-recurring reserve-study expenses come out of the 115% calculation. Chapter 720 has no equivalent right.
The Truth Is
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